• Prepare correspondence, memorandum, and other relevant communication as directed,
• Monitor all incoming and outgoing documents and communications including external mail, memos, and phone calls before they reach MD,
• Provide precise support by composing and editing various documents as needed, while ensuring confidentiality when required,
• Conduct research on relevant data and information for MD within specified timeframes, as needed,
• Draft, prepare, and circulate agendas of board meetings and annual general meetings in advance, follow up with the Board members and shareholders to ensure their presence in the Board meetings,
• Take notes during meetings, prepare draft minutes, and collaborate with the MD to finalize them, 
• Circulate the approved minutes to the Board of Directors,
• Coordinate travel arrangements, create itineraries, and maintain travel vouchers and records,
• Compile and prepare expense reports and submit them for settlements,
• Provide administrative support to ensure the efficient operation of the MD office and corporate office,
• Coordinate closely with key stakeholder offices and serve as a liaison for the MD,
• Oversee and organize arrangements to assist MD's daily activities, including travel logistics, hospitality, events, and other professional tasks related to MD’s official duties,
• Facilitate effective communication by promptly responding to any inquiries,
• Create and manage the organization’s digital presence, including the website and social media platforms.
• Any other official responsibilities as assigned

Other Specification:

• Excellent knowledge of Microsoft office
• Extensive knowledge of office administration, clerical procedures, and record-keeping systems.
• Excellent English and Nepali communication skills, both written and verbal.
• Excellent English and Nepali typing skills.
• Excellent organizational skills and strong attention to detail.
• Ability to work effectively within a team and contribute to a positive work environment.
• Ability to maintain discretion and confidentiality.