The Administrative Officer is responsible for managing and overseeing daily administrative operations of the organization. This role involves identifying tender opportunities, preparing and submitting competitive bids, coordinating with relevant departments, and maintaining accurate tender documentation. The Admin Officer ensures timely and high-quality submissions to maximize the organization’s chances of securing contracts, while minimizing legal and financial risks.

Major Job Responsibilities:

• Preparing Quotation for the customers as per their requirement.
• Maintaining Quotation List along with reference Numbers and regular follow-up with the customers for the update.
• Daily update of Tender notice, shorting the tenders to be done.
• Preparing tender report with Pre bid meeting date, final date for tender dates and other necessary remarks.
• Preparing initial documents for the tenders like Covering letter, Bid Document Letter and other mandatory documents.
• Preparing Bank guarantee and voucher document and sending it to bank timely.
• Proper filing of the Bank guarantee and voucher.
• Closing the submitted tender final reports along with the name of company to whom tender is allocated.
• Proper handling, registration and filing of incoming and outgoing letters and other office documents. 

Other Specification 

• Bachelor’s degree in Business Administration, Management, or related field.
• Additional certification in Office Management or Administration is a plus.
• 2 years of experience in an administrative role.
• Experience in handling office coordination.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel) and office equipment.
• Ability to maintain confidentiality and exercise discretion.
• Problem-solving mindset and attention to detail.
• Strong interpersonal and team collaboration skills.
• Ability to work independently and manage time effectively.
  
  Working Conditions:
• Full-time
• Standard office hours
• Office-based with occasional off-site duties for meetings or events.