The Tender Manager is responsible for managing and coordinating the entire tendering process from initial inquiry through to contract award. This includes identifying opportunities, preparing quality proposals and bid documentation, negotiate with internal and external stakeholders, and ensuring compliance with legal and regulatory requirements. The role requires a strategic thinker with strong attention to detail, organizational skills, and the ability to manage multiple deadlines in a fast-paced environment

Job Description 

• Oversee all tender-related activities from start to finish.
• Prepare complete tender documents in collaboration with the Administrative Officer.
• Ensure timely submission of tenders in line with customer requirements.
• Review budget, specifications, and finalize all mandatory documents before the pre-bid meeting.
• Communicate with relevant companies and parties regarding tenders and send inquiries.
• Draft letters and documents for pre-bid purposes when required.
• Ensure compliance with legal, commercial, and technical requirements in all submissions.
• Maintain records of submitted tenders and track outcomes for process improvement.
• Build and maintain relationships with clients, consultants, and industry partners.
• Attend pre-bid meetings and gather all necessary information.
• Prepare budget sheets and finalize bid budgets in coordination with management.
• Submit tenders after completion and verification.
• Attend tender openings and report key information.
• Handle post-award responsibilities, such as preparing performance guarantees, letters of agreement, billing, etc.
• Coordinate delivery of goods for tenders with relevant authorities.
• Provide technical teams with tender specifications and required documents for equipment installation.
• Manage coordination until goods are delivered, installed, and payments are received.
• Correspond with assigned companies for purchase orders, proforma invoices, agreements, rate negotiations, and other required tasks.
  
  Other Specification 
• Proven track record of securing successful tender wins in competitive environments.
• Strong knowledge of tendering procedures, contract law, and procurement processes.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• High attention to detail and commitment to quality.
• Strong project management and organizational skills.
• Ability to work both independently and collaboratively in a team environment.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to manage multiple deadlines and perform well under pressure.

Working Conditions:
Full-time
Standard office hours
Office-based with occasional off-site duties for meetings or events.